Unifying Two Tech Giants: Post-Merger Expense Integration at Scale
01 100% Policy Unification — Merging Two Companies Into One Standard
Helios enabled GoTo to consolidate the expense policies of Gojek and Tokopedia into a single, unified framework. Instead of maintaining separate rules for different legacy entities, every employee across the group now follows the same expense policies — enforced automatically by the platform. This eliminated the administrative complexity of managing dual systems and ensured consistent compliance across ride-hailing, e-commerce, and fintech operations.
02 40% Cost Reduction — Driving Efficiency Through Standardization
By replacing two separate expense systems with a single Helios platform, GoTo achieved a 40% reduction in overall expense management costs. Savings came from eliminating redundant software licenses, reducing manual processing overhead, and standardizing approval workflows across the group. The unified platform also provided the scale needed to negotiate better terms with travel and procurement vendors.
03 Real-Time Visibility — From Fragmented Systems to Unified Control
Before consolidation, the finance team had no single source of truth for group-wide spending. Helios provided real-time dashboards showing expenses across every business unit, region, and category. Leadership gained instant visibility into cost drivers, enabling faster, data-driven decisions across the entire digital ecosystem — from Gojek's regional operations travel and field team expenses to Tokopedia's marketing and vendor service spend.
Conclusion
Through Helios, GoTo successfully unified the expense operations of two major tech companies into a single, standardized platform. The 100% policy unification eliminated administrative complexity, the 40% cost reduction demonstrated tangible savings from consolidation, and real-time visibility gave leadership the control needed to manage one of Southeast Asia's largest digital ecosystems efficiently.