Digitizing a 200-Year-Old Global Trading Legacy for the Modern Era
01 100% Digital Transformation — Replacing Two Centuries of Paper Processes
Nagase deployed Helios across its APAC operations, replacing every paper-based expense workflow with a fully digital end-to-end process. From digital receipt submission and AI-powered data extraction to electronic approval routing and automated reimbursement, every step was modernized. The transition achieved 100% digital transformation of expense processes — a complete departure from the paper-intensive workflows that had defined the company's administrative operations for decades.
02 50% Faster Approvals — Streamlining Cross-Border Decision-Making
Before Helios, expense approvals at Nagase required physical documents to travel between offices across different countries, with managers often unreachable during cross-border coordination. Helios digitized and automated the entire approval chain, enabling managers to review and approve expenses from anywhere, on any device. Approval efficiency improved by 50%, eliminating the delays that had previously plagued cross-border expense management.
03 80% Shorter Payment Cycle — From Weeks to Days Across APAC
The most dramatic improvement was in the submission-to-payment cycle. What once took weeks of paper shuffling, manual checks, and inter-office mailing was compressed by 80%. Employees submitting expense reports now receive reimbursement in days rather than weeks. This transformation was particularly impactful for Nagase's regional teams, who previously bore the brunt of the slow, paper-based system.
Conclusion
Nagase's partnership with Helios demonstrated that even a 200-year-old trading company can achieve rapid, complete digital transformation. The 100% migration from paper to digital processes, 50% faster approvals, and 80% shorter payment cycles have modernized expense management across the APAC region — creating a seamless, transparent process for the company's global teams.