AI-Powered Expense Automation for a Multi-Entity Industrial Leader
01 50% Faster Financial Review — AI That Works as Hard as Your Team
Helios's AI capabilities transformed Bosch's financial review process. The platform automatically pre-checks every expense submission against 59 different legal entity policies before it reaches the finance team, flagging issues and suggesting corrections in real time. This reduced the manual review burden by 50%, allowing finance professionals to focus on exceptions and analysis rather than repetitive policy checks.
02 10 Minutes Saved Per Submission — Eliminating Redundant Data Entry
Employees previously spent significant time navigating Bosch's complex self-developed system, manually entering data and cross-referencing policy rules. Helios streamlined the submission process with AI-powered receipt recognition, auto-filling expense fields, and smart policy pre-checking. Each expense submission now takes 10 minutes less than before — time that employees can redirect to their core engineering and business activities across Bosch's 16 R&D centers.
03 2 Minutes Saved Per Document — Reducing Communication Overhead
A hidden cost of Bosch's previous system was the back-and-forth communication between employees and the finance team to clarify missing information, policy violations, or data errors. Helios eliminated this by providing real-time guidance during submission — flagging issues immediately and explaining policy requirements in plain language. This saved 2 minutes of communication overhead per document, creating significant cumulative savings across thousands of monthly expense reports.
Conclusion
By replacing its complex legacy system with Helios, Bosch China achieved measurable improvements at every level of expense management. Financial review efficiency improved by 50%, each expense submission saved 10 minutes, and document-related communication overhead was cut by 2 minutes per document. The AI-powered platform has become a key driver of Bosch China's operational excellence initiative.