Building an Intelligent Expense Control System for a Cross-Border Technology Leader
01 100%+ Finance Efficiency — Integrated Automation That Eliminates Bottlenecks
Before Helios, Mobvista's finance team managed expense workflows manually across disparate systems, struggling with the complexity of cross-border transactions and multi-entity policies. By deploying Helios integrated with Mobvista's existing NS (Netsuite) system, the company automated the entire financial review pipeline — from automated expense categorization and policy validation to seamless GL integration. The result was a 100%+ improvement in financial review efficiency, enabling the finance team to handle over 1,500 monthly expense documents with greater speed and accuracy than ever before.
02 50% Faster Employee Submission — A Frictionless Experience for a Global Workforce
With 1,200+ users across multiple countries, Mobvista needed an expense platform that was intuitive enough for a diverse, international workforce. Helios's mobile-first interface simplified the submission process — employees capture receipts, auto-fill expense forms, and submit for approval in minutes. The result was a 50% improvement in employee submission efficiency, reducing the time and frustration associated with manual expense reporting and accelerating the overall reimbursement cycle.
03 Precise Budget Control with Deep Data Insights
Beyond processing efficiency, Helios gave Mobvista real-time visibility into spending across departments, projects, and geographies. The platform's AP/AR modules and electronic archive capabilities provided a centralized repository for all financial data, enabling precise budget tracking and proactive cost management. Finance leaders gained the ability to monitor budget utilization in real time, identify spending trends, and make data-driven decisions — transforming expense data from a historical record into a strategic asset.
Conclusion
By partnering with Helios, Mobvista transformed its expense management from a fragmented, manual process into an intelligent, automated system. The finance team achieved a 100%+ improvement in review efficiency, employees experienced a 50% faster submission process, and leadership gained precise budget control across the organization's global operations. Serving 1,200+ users processing over 1,500 monthly documents, the Helios platform has become an essential infrastructure layer supporting Mobvista's continued international growth.