Replacing Concur with a Localized, Integrated Expense Platform
01 Integrated Travel Platform — One-Click Booking, Auto-Reconciliation
Helios deployed its integrated corporate travel platform for Pierre Fabre, enabling employees to book flights, hotels, and transportation within the same system used for expense reporting. Travel expenses are automatically captured and linked to the correct project and cost center, eliminating manual data entry and reconciliation. The platform handles approval workflows based on different spending thresholds, ensuring policy compliance while providing a convenient booking experience.
02 Automated Invoice Recognition & Compliance — Eliminating Manual Verification
Pierre Fabre's finance team previously spent significant time on manual invoice verification and compliance checking. Helios automated the entire process: invoices are captured via OCR, automatically verified against tax authority databases, and checked against company policies in real time. Non-compliant invoices are flagged immediately, reducing the rejection rate and ensuring that only compliant expenses enter the approval pipeline. Automated GL generation further eliminated manual accounting entries.
03 Seamless System Integration — OA, Dynamix & Multi-Currency Support
Helios was integrated with Pierre Fabre's existing OA system for approval routing and with Dynamix for financial data synchronization. The platform supports two sets of account codes for domestic and international operations, enabling consistent expense tracking across Pierre Fabre's global structure. Automated provisioning and accounting entries flow directly from Helios to Dynamix, eliminating manual data transfer and ensuring data consistency between systems.
Conclusion
By replacing Concur with Helios, Pierre Fabre achieved a fully localized, integrated expense management solution for its China operations. The corporate travel platform streamlined booking and reimbursement, automated invoice recognition eliminated manual compliance checks, and seamless system integration connected expense data with the company's broader financial infrastructure. The platform now serves 500 users processing 1,000+ monthly documents with greater efficiency and control.