Rebuilding the Expense Experience for a Fast-Growing Smart Home Leader
01 120% Accounting Review Efficiency — From Manual Overload to Automated Precision
Roborock's accounting team previously relied on the legacy OA system's generic workflows, requiring extensive manual checking of expense reports against policies. Helios automated the entire review pipeline with built-in policy checks, AI-powered receipt recognition, and intelligent approval routing. The result was a 120% improvement in accounting review efficiency — more than doubling the team's capacity to process the 3,000+ monthly expense documents with higher accuracy and consistency.
02 10 Minutes Saved Per Submission — A Modern Mobile Experience for Every Employee
The biggest pain point for Roborock's employees was the cumbersome OA-based submission process. Helios replaced it with a streamlined mobile-first interface: employees capture receipts with their phone camera, auto-fill expense data via OCR, and submit with a few taps. This saved 10 minutes per expense submission, eliminating frustration and dramatically reducing the time employees spend on administrative tasks.
03 Integrated Travel & Expense Management — End-to-End Digital Workflow
Roborock deployed Helios's integrated travel module alongside expense management, creating a seamless end-to-end workflow from travel booking to reimbursement. Employees book travel within the same platform, with expenses automatically categorized and linked to the correct project or department. This eliminated duplicate data entry and provided finance with complete visibility into travel spending alongside general expenses.
Conclusion
By replacing its legacy OA system with Helios, Roborock transformed the expense experience for its 3,100+ employees. Accounting review efficiency improved by 120%, employees saved 10 minutes per submission, and the integrated travel-expense workflow provided end-to-end digital management. The platform has become a cornerstone of Roborock's operational infrastructure, supporting continued growth with a modern, user-friendly expense management foundation.